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City Council Minutes - February 9, 2009

MINUTES OF THE REGULAR MEETING OF THE STAUNTON CITY COUNCIL, HELD IN THE PUBLIC WORKS BUILDING, 920 N. EASTON, STAUNTON, ILLINOIS ON MONDAY, FEBRUARY 9, 2009.

I. CALL TO ORDER:

Mayor Fred Stein called the Staunton City Council Meeting to order at 7:00 P.M. on Monday, February 9, 2009.

II. PLEDGE OF ALLEGIANCE:

Mayor Stein led the Pledge of Allegiance to the Flag.

III. ROLL CALL:

Clerk Herbeck called roll with the following persons
PRESENT: Councilmembers Richard Ficker, James Sloan, Nelson Grman, Robert Schwandner and Fred Lotter. Mayor Fred Stein, City Clerk Marilyn Herbeck, City Attorney Philip Lading, Chief Robert Mertz and Public Works Director Hank Fey were noted as being present.
EXCUSED: Councilmembers Randy Legendre & Randy Brown, Treasurer Erin Cavanaugh
ABSENT: Councilmember Craig Neuhaus

IV. CONSENT AGENDA:

Councilmember Ficker moved, seconded by Councilmember Lotter to approve Consent Agenda with the following items:
Minutes
Regular Meeting - January 26, 2009
Minutes amended with the following correction under Guests:
Eric Kleckner apologized that Scott Workman could not be present but that he was called out to work unexpectedly. He explained that they would like to talk to the City about bringing wireless to town to compete with Madison Communications. They would like to place an tower antennae on the water tower. They would also like to discuss cameras for the police cars to provide additional safety. Mayor referred issue to Committee
Executive Session - None
Receipts
See Attached “Miscellaneous Receipts”
Applications
See Attached “Applications Received”
Monthly Report
January 31, 2009 (Distributed by Office Manager)
Claims
February 9, 2009 (Distributed by Office Manager)
Business Licenses Issued
2009 Trash Licenses (Harry’s Disposal did not renew their license)



Roll Call Vote -
AYES: Sloan, Grman, Schwandner, Lotter, Ficker
NAYS: None
ABSENT: Brown, Neuhaus, Legendre
Motion declared carried.

V. GUESTS

Councilmember Lotter moved, seconded by Councilmember Schwandner to suspend regular order of business to hear from Guests. All present voting aye, motion declared carried.

Dennis Stiegemeier and Residents of Timberview Subdivision presented City Council with a petition to request the City to accept the subdivision maintenance of streets, sewer and water system in a timely fashion. They indicated that the updates requested by the City have been completed by the developer. A Subdivision Meeting is scheduled for Thursday, February 12, 2009 at 6 p.m. to review the punch list and determine if the subdivision is ready to be accepted by the City.

Chuck Price & Don Boeckenstedt provided an update about the 150th Celebration. The event is scheduled for September 18, 19 & 20. Approximately 30-40 volunteers have been gathered to plan the event. Various activities will take place over the 3-day event that will be held at the City Park. They estimate a budget of $30,000-$40,000 to conduct the event with much of that being reimbursed from fees, beer sales, donations and possible grants. The City Park has already been scheduled for the event. Liquor Liability Insurance will have to be obtained along with a 3-day liquor license. The Chamber of Commerce has agreed to run the beer stand for the event and turn over a large portion of the proceeds to offset expenses. Fritz Distributing has requested to be the exclusive vendor and agrees to make a sizeable donation to the event. Budweiser is also requesting to be included in the event and will discuss a proposal tomorrow with the Committee. A Tourism Committee Meeting is scheduled for Thursday, February 12, 2009 at 7 p.m. to discuss budget details.

Councilmember Schwandner moved, seconded by Councilmember Lotter to return to the regular order of business. All present voting aye, motion declared carried.

VI. CORRESPONDENCE:

Staunton Youth Council (SYC) presented a list of requests for upcoming events that they are planning. Mayor Stein referred item to Park/Civic Improvement Committee for review.

Madison Communications sent notification of the upcoming increase in Advantage Choice Package Cable Fees. Correspondence will be placed on file. It was noted that the franchise fee revenue has decreased. This needs to be reviewed during the upcoming Franchise Agreement process.




VII. COMMITTEE REPORTS:

UTILITIES (LOTTER) -

Councilmember Lotter moved, seconded by Councilmember Ficker to authorize Mayor to sign IEPA Water Permit for Installation of Lake Aerator.

Roll Call Vote –
AYES: Grman, Schwandner, Lotter, Ficker, Sloan
NAYS: None
ABSENT: Brown, Neuhaus, Legendre
Motion declared carried.

Councilmember Lotter moved, seconded by Councilmember Schwandner to approve payment of Heneghan & Associates Invoice in the amount of $21,530.00 for Water Plant Design.

Roll Call Vote –
AYES: Schwandner, Lotter, Ficker, Sloan, Grman
NAYS: None
ABSENT: Brown, Neuhaus, Legendre
Motion declared carried

Councilmember Lotter moved, seconded by Councilmember Ficker to accept Kuethe Quote for boring under RR to repair leak on Mill Street for expenditure up to $19,320.00.

Roll Call Vote –
AYES: Lotter, Ficker, Sloan, Grman, Schwandner
NAYS: None
ABSENT: Brown, Neuhaus, Legendre
Motion declared carried

Councilmember Lotter moved, seconded by Councilmember Schwandner to authorize Mayor to sign Agreement w/Norfolk & Southern in order to repair water leak, approve payment of $2,100 for preparation of fees to DMJM Harris and payment of $1,000 to cover insurance fee to Norfolk Southern.

Roll Call Vote –
AYES: Ficker, Sloan, Grman, Schwandner, Lotter
NAYS: None
ABSENT: Brown, Neuhaus, Legendre
Motion declared carried.

A Subdivision Meeting is scheduled for Thursday, February 12, 2009 at 6 p.m. to review the punch list and determine if the Subdivision is ready to be accepted by the City.


STREET (FICKER) –

(Install Yield Sign at Best & Page discussed during Public Safety Committee.)

(Move 3-Way Stop on Hibbard & Henry to Staunton Family Restaurant/RP Lumber discussed during Public Safety Committee Report.)

Councilmember Ficker moved, seconded by Councilmember Lotter to approve Resolution #2009-01 Annual Maintenance of Streets and Highways (MFT).

Roll Call Vote –
AYES: Sloan, Grman, Schwandner, Lotter, Ficker
NAYS: None
ABSENT: Brown, Neuhaus, Legendre
Motion declared carried.

FINANCE (BROWN) -

Illinois Counties Risk Management Trust Dividend has been suspended.

During review of the Financial Reports for the past several months, Clerk Herbeck observed that the balance of the City’s checking account is over $1 million dollars and that she has noticed it increasing for some time now. She indicated that investment of these funds would generate much needed revenue especially with the current economic situation. Mayor Stein was asked to contact City Treasurer regarding the investment of these funds.

PARK/CIVIC IMPROVEMENT (SCHWANDNER) –

Lori Grandone and Madison Communications has been working on the City of Staunton’s New Website. The website can be accessed at stauntonil.com. and it will be accessible on Tuesday. Community feedback is encouraged.

Councilmember Schwandner moved, seconded by Councilmember Lotter to authorize Mayor to Sign Illinois Codification Service Contract for Zoning Revisions Resolution #2009-02.

Roll Call Vote –
AYES: Ficker, Sloan, Grman, Schwandner, Lotter
NAYS: None
ABSENT: Brown, Neuhaus, Legendre
Motion declared carried.

PUBLIC HEALTH & SAFETY (SLOAN) -

For informational purposes Trash Service Rates for 2009 were presented. (See attached)

Council concurred to install Yield Signs at Best & Page and to make a 4-Way Stop on Hibbard & Henry in front of Staunton Family Restaurant & RP Lumber. Attorney Lading will prepare ordinances to be presented for 1st readings at the next meeting.

TOURISM (GRMAN) -

A Tourism Committee meeting is scheduled for Thursday, February 12, 2009 at 7 p.m. to discuss budget details.

PUBLIC GROUNDS (NEUHAUS) -

Nothing reported.

JUDICIARY (LEGENDRE) -

(Resolution #2009-01 Annual Maintenance of Streets and Highways (MFT) approved during Street Committee Report.)

Councilmember Schwandner moved, seconded by Councilmember Lotter to adopt Ordinance #1469 Adjusting Water and Sewer Rates (Distributed 1-26-09).

Roll Call Vote –
AYES: Sloan, Grman, Schwandner, Lotter, Ficker
NAYS: None
ABSENT: Brown, Neuhaus, Legendre
Motion declared carried

VIII. UNFINISHED BUSINESS:

Councilmember Schwandner moved, seconded by Councilmember Sloan to accept Irene Arnold’s Resignation. All present voting aye, motion declared carried.

IX. NEW BUSINESS:

Dean Heneghan informed that he went to the meeting in Springfield to represent Staunton’s interests to obtain Stimulus Package funding for the water plan project. He presented the Council with the water plant building design and informed that they are working with Leopold for the placement of equipment and preparing the Preliminary Engineering Report which is necessary for Rural Water & EPA funding applications. They have selected SCI as the soil consultant for the fee of $9,800. Phase I Archeological study will be done by Western Illinois for approximate cost of $1,500. He is not sure at this time if the Stimulus Package will provide any funding for the water plant project at this time.

X. EXECUTIVE SESSION:

Councilmember Lotter moved, seconded by Councilmember Ficker, to go into Executive Session to discuss Personnel.





Roll Call Vote -
AYES: Grman, Schwandner, Lotter, Ficker, Sloan
NAYS: None
ABSENT: Brown, Neuhaus, Legendre
Motion declared carried.

Councilmember Lotter moved, seconded by Councilmember Ficker, to return to the Regular Order of Business.

Roll Call Vote -
AYES: Lotter, Ficker, Sloan, Grman, Schwandner
NAYS: None
ABSENT: Brown, Neuhaus, Legendre
Motion declared carried.

XI. MOTIONS FROM EXECUTIVE SESSION:

Councilmember Schwandner moved, seconded by Councilmember Lotter to deny overtime grievance by Rothgangel & McPheeters.

Roll Call Vote –
AYES: Ficker, Sloan, Grman, Schwandner, Lotter
NAYS: None
ABSENT: Brown, Neuhaus, Legendre
Motion declared carried.

XII. ADJOURNMENT:

With no further business to discuss, Councilmember Lotter moved, seconded by Councilmember Ficker to adjourn at 8:40 P.M. All present voting aye, motion declared carried.

Prepared by:



Marilyn A. Herbeck
City Clerk



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