City Council Minutes - September 24, 2007
By Marilyn A. Herbeck
Oct 10, 2007, 16:46

MINUTES OF THE REGULAR MEETING OF THE STAUNTON CITY COUNCIL, HELD IN THE PUBLIC WORKS BUILDING, 920 N. EASTON, STAUNTON, ILLINOIS ON MONDAY, SEPTEMBER 24, 2007.

I. CALL TO ORDER:

Mayor Fred Stein called the Staunton City Council Meeting to order at 7:00 P.M. on Monday, September 24, 2007.

II. PLEDGE OF ALLEGIANCE:

Mayor Stein led the Pledge of Allegiance to the Flag.

III. ROLL CALL:

Clerk Herbeck called roll with the following persons
PRESENT: Councilmembers Bart Yakos, James Sloan, Nelson Grman, Robert Schwandner and Fred Lotter. Mayor Fred Stein, City Clerk Marilyn Herbeck, City Attorney Philip Lading, Chief Robert Mertz and Public Works Director Hank Fey and were noted as being present.
EXCUSED: Councilmembers Randy Brown, Craig Neuhaus
ABSENT: City Treasurer Erin Cavanaugh,

IV. CONSENT AGENDA:

Councilmember Lotter moved, seconded by Councilmember Sloan to approve Consent Agenda with the following items:

Minutes
Regular Meeting – September 10, 2007
Executive Session - September 10, 2007
Collector’s Report
M.F.T. Allotment (August) $12,565.48
Training Reimbursement (Smiddy/Rayburn) $3,610.00
CDAP Grant Reimbursement – Assisted Living $7,300.16
Income Tax (July) $24,982.57
Telecommunications Tax (June) $12,675.88
Applications
Joshua Diestelhorst, Staunton – Public Works
Rachel Freeman, Benld - Clerical
Mary Jean Kirkwood, Staunton - Clerical
Belinda Patton, Staunton - Clerical
Claims
September 24, 2007
Business Licenses Issued
Big Al’s Route 66 Catering, 413 E North




Roll Call Vote -
AYES: Sloan, Grman, Schwandner, Lotter, Yakos
NAYS: None
ABSENT: Brown, Neuhaus
Motion declared carried.

V. GUESTS

No guests were present.

VI. CORRESPONDENCE:

Councilmember Schwandner moved, seconded by Councilmember Yakos to accept resignation from Bronson Painter as Ward III Alderman. All present voting aye, motion declared carried. Mayor Stein thanked him for serving on the council.

IEPA sent notification that the Pilot Study for the Dissolved Air Flotation, Leopold Clari-DAF system has been approved. Discussed possibility of beginning construction in 2009.

Councilmember Lotter moved, seconded by Councilmember Grman to approve request from Lions Club to hold Annual Halloween Parade on October 30, 2007 beginning at 6 p.m. All present voting aye, motion declared carried. (A resolution to approve the trick or treat dates and times will be presented at the next meeting.)

VII. CITY CLERK’S REPORT:

Clerk Herbeck reminded that the Annual Treasurer’s Report is to be filed with her by the end of October so that she can publish the report in the newspaper.

VIII. TREASURER’S REPORT:

No report.

IX. COMMITTEE REPORTS:

UTILITIES (LOTTER) -

Councilmember Lotter moved, seconded by Councilmember Yakos to purchase Dissolved Oxygen Meter from Hach in the amount of $1,400. (51.42.831.0)

Roll Call Vote –
AYES: Grman, Schwandner, Lotter, Yakos, Sloan
NAYS: None
ABSENT: Brown, Neuhaus
Motion declared carried.

Councilmember Lotter moved, seconded by Councilmember Grman to authorize payment of Heneghan & Associates Pay Request #2 in the amount of $3,540.00 for CDAP Grant Administration of Alaska Street Watermain Replacement Project. (53.45.894.0)
Roll Call Vote –
AYES: Schwandner, Lotter, Yakos, Sloan, Grman
NAYS: None
ABSENT: Brown, Neuhaus
Motion declared carried.

Councilmember Lotter moved, seconded by Councilmember Yakos to authorize payment of Heneghan & Associates Pay Request #4 in the amount of $10,763.75 for Engineering Services performed for the Alaska Street Watermain Replacement Project. (53.45.894.0)

Roll Call Vote –
AYES: Lotter, Yakos, Sloan, Grman, Schwandner
NAYS: None
ABSENT: Brown, Neuhaus
Motion declared carried.

Councilmember Lotter moved, seconded by Councilmember Grman to approve purchase of 6” soil surgeon in the amount of $2,480. (52.43.831.0)

Roll Call Vote –
AYES: Yakos, Sloan, Grman, Schwandner, Lotter
NAYS: None
ABSENT: Brown, Neuhaus
Motion declared carried.

Councilmember Lotter moved, seconded by Councilmember Yakos to approve addition of phone line to pump house for dedicated line of the pilot plant.

Roll Call Vote –
AYES: Sloan, Grman, Schwandner, Lotter, Yakos
NAYS: None
ABSENT: Brown, Neuhaus
Motion declared carried.

Councilmember Lotter moved, seconded by Councilmember Grman to authorize payment of Kuethe Mechanical Invoice in the amount of $85.50 for Sewer Line Repair. (52.43.515.0)

Roll Call Vote –
AYES: Yakos, Sloan, Grman, Schwandner, Lotter
NAYS: None
ABSENT: Brown, Neuhaus
Motion declared carried.





Tracy Kelsey of Heneghan & Associates explained that there were engineering over-runs associated with the Emerald Glen Grant Project due to unforeseen circumstances. The grant has a surplus of approximately $40,000 in unused funds. She asked the Council to consider allowing them to submit the Engineering cost over-runs for payment. Council requested her to present them with a bill with the break down of expenses for review and consideration.

STREET (YAKOS) –

Councilmember Yakos moved, seconded by Councilmember Lotter to authorize payment of Maedge Trucking Invoice in the amount of $83,307.79 for Road Oiling. (15.41.514.0)

Roll Call Vote –
AYES: Sloan, Grman, Schwandner, Lotter, Yakos
NAYS: None
ABSENT: Brown, Neuhaus
Motion declared carried.

Sidewalk Program – Residents interested in being part of the 2007 Sidewalk Program are encouraged to contact Public Works Department at 635-2387.

Sidewalk to ALCO Store – Hank met with IDOT representatives last week to discuss the placement of a sidewalk on South Hackman Street to the new ALCO store. IDOT informed that they would need engineering plans before they can consider the placement of the sidewalk on the State’s right of way. The other alternative would be to contact residents and obtain easements to save on the cost of engineering fees. Council concurred that the residents should be contacted first to determine if they are willing to allow an easement for the sidewalk.

FINANCE (BROWN) -

Mayor Stein referred the request to waive probationary pay for Officer Bronson Painter to the Public Health & Safety Committee.

PARK/CIVIC IMPROVEMENT (SCHWANDNER) –

Nothing to report.

PUBLIC HEALTH & SAFETY (SLOAN) -

Councilmember Sloan moved, seconded by Councilmember Grman to award bid for City Wide Clean Up on October 12th & 13th to Robert Sanders at cost of $345 per 30 yd roll off and no employees.

Roll Call Vote –
AYES: Grman, Schwandner, Lotter, Yakos, Sloan
NAYS: None
ABSENT: Brown, Neuhaus
Motion declared carried.

Chairman Sloan informed that he will review the request to waive probationary pay with the Public Health & Safety Committee. He also indicated that the issue may be covered in the contract.

The last two derelict properties have been purchased by new owners and therefore condemnation proceedings will not be necessary. He informed that they will now begin working on derelict vehicles. Chairman Sloan was commended for these accomplishments.

Grman reported that while working at Duda Park for the Bike Ride last Saturday, he noticed that the new stop signs at Union & Pennsylvania slowed the traffic down.

TOURISM (GRMAN) -

Councilmember Grman moved, seconded by Councilmember Lotter to approve payment of Charter Media Invoice in the amount of $2,560.00 for Final Payment of Commercials to be paid from proper fund.

Roll Call Vote –
AYES: Schwandner, Lotter, Yakos, Sloan, Grman
NAYS: None
ABSENT: Brown, Neuhaus
Motion declared carried.

PUBLIC GROUNDS (NEUHAUS) -

Councilmember Schwandner moved, seconded by Councilmember Yakos to authorize purchase of door from Bucher Glass in the amount of $2,236.00 to replace South Door in North Hallway between Library and City Clerk’s Office.

Roll Call Vote –
AYES: Lotter, Yakos, Sloan, Grman, Schwandner
NAYS: None
ABSENT: Brown, Neuhaus
Motion declared carried.

JUDICIARY -

Councilmember Lotter moved, seconded by Councilmember Schwandner to adopt Ordinance #1436 – KC Roadblock.

Roll Call Vote –
AYES: Yakos, Sloan, Grman, Schwandner, Lotter
NAYS: None
ABSENT: Brown, Neuhaus
Motion declared carried.

Councilmember Schwandner moved, seconded by Councilmember Lotter to adopt Ordinance #1437 – Lions Club Roadblock.

Roll Call Vote –
AYES: Sloan, Grman, Schwandner, Lotter, Yakos
NAYS: None
ABSENT: Brown, Neuhaus
Motion declared carried.

Councilmember Lotter moved, seconded by Councilmember Grman to approve Resolution #2007-30 appointing Lori Grandone as IMRF Authorized Agent. All present voting aye, motion declared carried.

An ordinance to align the office hours of City Hall and the Public Works Department will be prepared by Attorney Lading. The new office hours will be
8 a.m to 4:30 p.m.

X. UNFINISHED BUSINESS:

No business to discuss.

XII. NEW BUSINESS:

No business to discuss.

XIII. EXECUTIVE SESSION:

No executive session was held.

IVX. MOTIONS FROM EXECUTIVE SESSION:

No motions were made.

VX. ADJOURNMENT:

With no further business to discuss, Councilmember Lotter moved, seconded by Councilmember Yakos to adjourn at 7:45 P.M. All present voting aye, motion declared carried.

Prepared by:



Marilyn A. Herbeck
City Clerk





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