MINUTES OF THE REGULAR MEETING OF THE STAUNTON CITY COUNCIL, HELD IN THE PUBLIC WORKS BUILDING, 920 N. EASTON, STAUNTON, ILLINOIS ON MONDAY, JULY 14, 2008.
I. CALL TO ORDER:
Mayor Fred Stein called the Staunton City Council Meeting to order at 7:00 P.M. on Monday, July 14, 2008.
II. PLEDGE OF ALLEGIANCE:
Mayor Stein led the Pledge of Allegiance to the Flag.
III. ROLL CALL:
Clerk Herbeck called roll with the following persons
PRESENT: Councilmembers Bart Yakos, Randy Brown, Craig Neuhaus, James Sloan, Nelson Grman, Robert Schwandner and Fred Lotter. Mayor Fred Stein, City Clerk Marilyn Herbeck, City Attorney Philip Lading, Chief Robert Mertz and Public Works Director Hank Fey and were noted as being present.
EXCUSED: City Treasurer Erin Cavanaugh
SUSPEND REGULAR ORDER OF BUSINESS
Councilmember Schwandner moved, seconded by Councilmember Brown to suspend regular order of business to adopt Resolution #2008-17 Appointing Randy Legendre as Ward 3 Alderman. All present voting aye, motion declared carried.
Clerk Herbeck administered the Oath of Office and Randy Legendre was sworn in as Ward 3 Alderman.
IV. CONSENT AGENDA:
Councilmember Brown moved, seconded by Councilmember Lotter to approve Consent Agenda with the following items:
Minutes
Regular Meeting - June 23, 2008
Executive Session - None
Receipts
AmerenIP Utility Tax (May) $4,116.63
Hotel/Motel Tax (May) $1,972.11
Income Tax (May) $40,947.76
MFT Allotment (June) $9,952.61
MJM Utility Tax (June) $9.25
Personal Property Replacement Tax $2,925.45
Use Tax (April) $6,407.14
IL Rural Health Assoc Police Grant Reimb $1,285.05
Department of Justice Police Grant Vest Reimb $5, 880.50
Macoupin County Fines $3,451.10, Vehicle Fund $20.00, Restitution $317.00
Applications
None
Monthly Report
June 30, 2008
Claims
July 14, 2008
Business Licenses Issued
Jer & Gin Antiques & Horse Tack, 929 Best Street
Liquor Licenses Issued
2008-09 Liquor Licenses issued and delivered June 30, 2008
Roll Call Vote -
AYES: Brown, Neuhaus, Sloan, Grman, Legendre, Schwandner, Lotter, Yakos
NAYS: None
Motion declared carried.
V. GUESTS
Councilmember Brown moved, seconded by Councilmember Lotter to suspend regular order of business to hear from Guests. All present voting aye, motion declared carried.
Katie Bowen & Brittnie Hanks of Girl Scout Troop 1330 thanked the City for sponsoring a banner for their Silver Award Project. City Officials thanked them for all of their hard work.
Keith Moran of DMI presented an Economic Development Perspective Summary to the City Council as an aid for the I-55 Corridor Development. He outlined a summary of their findings for the Council to review. A meeting will be scheduled at a later date to discuss the findings in detail. Don Boeckenstedt, Brian Ury and Shari Albrecht were in attendance for the presentation. Don Boeckenstedt reinforced the need for residents to promote and support growth otherwise it will not happen.
Curt Westridge provided an update on the status of the East Main Street Drainage Project. IDNR is definitely requiring a basin for retainage. He requested guidance on the preparation of the preliminary drawings. Council directed him to proceed with preliminary drawings of open ditches and culverts. Contract will be approved in regular order of business. Hank Fey was requested to set up a meeting as soon as possible with IDNR, IDOT and the City to coordinate all of the projects.
Carol Borgic inquired on the progress of the ITS Bike Trail. She was informed that the ITS Bike Committee meets the 1st Wednesday of the month and was invited to attend.
Kessler Construction Representatives presented revised plans for the new Dollar General location. The revised plans included the addition of water detention, 2 inlets in accordance with IDOT standards, 34 parking spaces increased to 10 with 3 spaces for semi access and a pole light. Council and Hank Fey concurred that the plans were acceptable and they could proceed. A copy of the revised plans will be provided to Zoning Administrator Michele Heim-Streeb.
Tracy Kelsey of Heneghan & Associates informed that the final walk through and punch list have been completed for the Alaska Street Waterline Project and recommended closing out the project and issuing the final pay out. A resident is still questioning drainage backup during rains. Hank Fey will need to investigate the area as soon as possible since the contractor warranty will expire August 30th.
Councilmember Yakos moved, seconded by Councilmember Schwandner to return to the regular order of business. All present voting aye, motion declared carried.
VI. CORRESPONDENCE:
Councilmember Schwandner moved, seconded by Councilmember Lotter to accept resignation of Denny L. Smith from Zoning Board of Appeals. All present voting aye, motion declared carried.
IEPA sent notification of Sanitary Sewer Backup Complaint No. LR3172. Hank Fey informed that he has responded.
VII. COMMITTEE REPORTS:
UTILITIES (LOTTER) -
Councilmember Lotter moved, seconded by Councilmember Schwandner to authorize payment of Aquafix Invoice in the amount of $11,660.72 for chemicals to treat lagoon.
Roll Call Vote
AYES: Neuhaus, Sloan, Grman, Legendre, Schwandner, Lotter, Yakos, Brown
NAYS: None
Motion declared carried.
Councilmember Lotter moved, seconded by Councilmember Brown to authorize payment of Haier Plumbing Change Order and Final Pay Request in the amount of $31,739.97 for Alaska Street Watermain Project.
Roll Call Vote
AYES: Sloan, Grman, Legendre, Schwandner, Lotter, Yakos, Brown, Neuhaus
NAYS: None
Motion declared carried.
Councilmember Lotter moved, seconded by Councilmember Yakos to hire Parrish McPheeters as full-time water plant operator effective July 21, 2008. All present voting aye, motion declared carried.
Canadian Crossing Subdivision Bonding Company has inquired whether or not the bond can be released. Attorney Lading will follow up on the process. It was also noted that Timberview Subdivision has outstanding items to be completed before the City can take over the subdivision.
Utilities / Street Committee Meeting has been scheduled for Tuesday, July 22, 2008 at 5 p.m.
Chairman Lotter reported that loan rates have decreased and this could mean substantial savings on the cost to build the water plant. The treatment plant appears to be doing well and the EPA has not made any derogatory remarks about the processing results. The EPA has been contacted several times to make sure that all of the testing is meeting their standards and to ask if they need any other testing conducted. So far everything has been acceptable.
STREET (YAKOS)
Councilmember Yakos moved, seconded by Councilmember Grman to approve Heneghan Contract for preliminary design with culvert & ditches for East Main Street Drainage Project.
Roll Call Vote
AYES: Grman, Legendre, Schwandner, Lotter, Yakos, Brown, Neuhaus, Sloan
NAYS: None
Motion declared carried.
Councilmember Yakos moved, seconded by Councilmember Grman to approve payment of Heneghan & Associates Invoice in the amount of $2,234.50 for Engineering Services of East Main Street Jurisdictional Transfer.
Roll Call Vote
AYES: Legendre, Schwandner, Lotter, Yakos, Brown, Neuhaus, Sloan, Grman
NAYS: None
Motion declared carried.
FINANCE (BROWN) -
Councilmember Yakos has investigated the allegation of cell phone abuse and determined that all of the calls are legitimate calls between employees for City business. It has been determined that it is necessary to increase the number of minutes of the plan in order to get the best rate.
Councilmember Brown moved, seconded by Councilmember Lotter to increase the current cell phone plan to 1,400 monthly minutes for an additional $20 per month charge.
Roll Call Vote
AYES: Schwandner, Lotter, Yakos, Brown, Neuhaus, Sloan, Grman, Legendre
NAYS: None
Motion declared carried.
Chairman Brown requested Executive Session to discuss raise for Irene Arnold.
NOTE: Councilmember Yakos requested permission to be excused from the meeting at this time.
PARK/CIVIC IMPROVEMENT (SCHWANDNER)
Councilmember Schwandner moved, seconded by Councilmember Brown to approve amended Park Reservation Form. All present voting aye, motion declared carried.
Councilmember Schwandner moved, seconded by Councilmember Lotter to approve purchase of 18 Ton of mulch in the amount of $11,514 from Endura Safe.
Roll Call Vote
AYES: Lotter, Brown, Neuhaus, Sloan, Grman, Legendre, Schwandner
NAYS: None
ABSENT: Yakos
Motion declared carried.
Councilmember Schwandner moved, seconded by Councilmember Lotter to approve transfer of $20,000 from Civic Improvement Fund to Park & Recreation Fund per budget.
Roll Call Vote
AYES: Brown Neuhaus, Sloan, Grman, Legendre, Schwandner, Lotter
NAYS: None
ABSENT: Yakos
Motion declared carried.
Chairman Schwandner reminded that the Water Tower Playground Equipment is scheduled to be installed July 19th beginning at 8 a.m. The holes will be dug on Friday beginning at noon. Volunteers are needed for both days.
The City Council is invited to a presentation / proposal on web design at Madison Communications on Tuesday, July 15th at 5:30 p.m. Everyone is encouraged to attend to find out more about web site possibilities.
PUBLIC HEALTH & SAFETY (SLOAN) -
Chairman Sloan reported 532 responses to the Waste Hauler Survey. Results as follows:
Leave as is: 305
Franchise: 227
Recycling Service: 214
Yard Waste Pick Up: 222
The majority of the results that favored leaving it as is did not want to lose their freedom to choose. Some expressed that they were in favor of franchising if additional services such as Recycling and Yard Waste Pick Up would be provided. Some expressed that they did not want the charges on their water bill and others expressed that they did not currently have trash pick up and would have to start paying if it is franchised. The Public Health Committee will meet in the near future to discuss the survey results more in detail and make a decision.
TOURISM (GRMAN) -
Tourism & Park Committee Meeting is scheduled for July 21, 2008 at 6 p.m. at the Public Works Building to discuss preliminary plans for the tourism building.
PUBLIC GROUNDS (NEUHAUS) -
Councilmember Neuhaus moved, seconded by Councilmember Lotter to authorize advertisement of bids for drywall and siding improvements for the hallways of the City Hall Complex. All present voting aye, motion declared carried.
JUDICIARY (LEGENDRE)
Councilmember Legendre moved, seconded by Councilmember Grman to adopt Resolution #2008-16 Appointing Brian Jarman to Zoning Board of Appeals. All present voting aye, motion declared carried.
VIII. UNFINISHED BUSINESS:
Hank has been notified that United Science Industries will be removing the contaminated soil for the Main Station beginning August 4th.
IX. NEW BUSINESS:
Public Notice: All-terrain vehicles or off-highway motorcycles are not permitted on bike trail. Signage is expected to be installed very soon to help inform of the rules and regulations of the new bike trail.
X. EXECUTIVE SESSION:
Councilmember Brown moved, seconded by Councilmember Lotter, to go into Executive Session to discuss Personnel as requested by Councilmember Brown.
Roll Call Vote -
AYES: Neuhaus, Sloan, Grman, Legendre, Schwandner, Lotter, Brown
NAYS: None
ABSENT: Yakos
Motion declared carried.
Councilmember Brown moved, seconded by Councilmember Lotter, to return to the Regular Order of Business.
Roll Call Vote -
AYES: Brown, Neuhaus, Sloan, Grman, Legendre, Schwandner, Lotter
NAYS: None
ABSENT: Yakos
Motion declared carried.
XI. MOTIONS FROM EXECUTIVE SESSION:
Councilmember Schwandner moved, seconded by Councilmember Neuhaus to give Irene Arnold a 3% raise retroactive to May 1, 2008.
Roll Call Vote
AYES: Neuhaus, Grman, Legendre, Schwandner, Lotter,
NAYS: Sloan, Brown
ABSENT: Yakos
Motion declared carried.
XII. ADJOURNMENT:
With no further business to discuss, Councilmember Schwandner moved, seconded by Councilmember Neuhaus to adjourn at 8:55 P.M. All present voting aye, motion declared carried.
Prepared by:
Marilyn A. Herbeck
City Clerk
© Copyright 2005 by the City of Staunton, Illinois
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