MINUTES OF THE REGULAR MEETING OF THE STAUNTON CITY COUNCIL, HELD IN THE PUBLIC WORKS BUILDING, 920 N. EASTON, STAUNTON, ILLINOIS ON MONDAY, APRIL 14, 2008.
I. CALL TO ORDER:
Mayor Fred Stein called the Staunton City Council Meeting to order at 7:00 P.M. on Monday, April 14, 2008.
II. PLEDGE OF ALLEGIANCE:
Mayor Stein led the Pledge of Allegiance to the Flag.
III. ROLL CALL:
Clerk Herbeck called roll with the following persons
PRESENT: Councilmembers Bart Yakos, Randy Brown, James Sloan, Nelson Grman, Robert Schwandner and Fred Lotter. Mayor Fred Stein, City Clerk Marilyn Herbeck, City Attorney Philip Lading, Chief Robert Mertz and Public Works Director Hank Fey were noted as being present.
EXCUSED: Councilmember Craig Neuhaus, Councilmember Linda Prante, Attorney Phil Lading
ABSENT: Treasurer Erin Cavanaugh
IV. CONSENT AGENDA:
Councilmember Brown moved, seconded by Councilmember Sloan to approve Consent Agenda with the following items:
Minutes
Regular Meeting - March 24, 2008 (Correction: purchase (3) Radar Guns @ $1,605 each)
Executive Session - March 24, 2008
Receipts
AmerenIP Utility Tax (February) $35,560.41
Hotel/Motel Tax (February) $998.96
Income Tax $55,691.04
MFT Allotment (March) $10,854.39
MJM Utility Tax (March) $11.66
Personal Property Replacement Tax $3,414.37
Use Tax (January) $8,340.51
Macoupin County Fines $3,296.49
Macoupin County DUI Equipment $156.40
Macoupin County Vehicle Fund $100.00
Applications
None
Monthly Report
March 31, 2008
Claims
April 14, 2008
Business Licenses Issued
Stefco Sports, 101 W. Main
Roll Call Vote -
AYES: Brown, Sloan, Grman, Schwandner, Lotter, Yakos
NAYS: None
ABSENT: Neuhaus, Prante
Motion declared carried.
V. GUESTS
Councilmember Brown moved, seconded by Councilmember Schwandner to suspend regular order of business to hear from Guests. All present voting aye, motion declared carried.
Chuck Price, Don Boeckenstedt and Dimitria Dobrinich were present to request street closure of Main Street, trash removal, restroom facilities and supply of power for the Ribfest Celebration. Council concurred that they could provide these services in accordance with past practices.
Mel Hefer & Corey Eversgerd of United Science Industries were present to request the City to select one of the 3 options that they proposed in the recent correspondence to the Mayor. Council concurred that Mr. Hefer can proceed with the removal of contaminated soil as soon as possible. A letter of intent will be prepared and signed by Mayor Stein. Mr. Eversgerd indicated that they will proceed with submitting a plan to EPA and informed that it may still be necessary for the City to sign a Highway Authority Agreement once the contaminated soil has been removed.
Dave Garde questioned if the Council had been confronted by a homeowner of Canadian Crossing. Council was unaware and indicated that they would direct any inquiries to him.
Tracy Kelsey of Heneghan Associates gave the following report:
She informed that the CDAP Grant Application was not successful for this round. She suggested resubmitting the same project for the next round which has a deadline of May 15th. Council concurred to reapply for the project grant.
Gary Phillips of Heneghan will be presenting a packet of forms for the Mayor to sign to close out the grant paperwork for the Emerald Glen and Alaska Street Waterline Projects.
A proposal for bridge (culvert) inspection on Main Street was received from BLA in the amount of $4,200. They have already indicated that based on their previous visit their report is more than likely going to indicate that the culvert must be replaced. They will be focusing on the traffic lane area only.
Doug will be setting up a meeting to identify lighting fixtures and other improvements for the Enhancement Project on Main Street.
Councilmember Brown moved, seconded by Councilmember Lotter to return to the regular order of business. All present voting aye, motion declared carried.
VI. CORRESPONDENCE:
Councilmember Schwandner moved, seconded by Councilmember Brown to accept resignation of Linda Prante from City Council and thank her for her services. All present voting aye, motion declared carried.
Councilmember Lotter moved, seconded by Councilmember Schwandner to concur with Chamber Request to store Miss Staunton float in the old fire hall bay. All present voting aye, motion declared carried.
John Bryan submitted a request for sponsorship to attend National Young Leaders Conference. Letter will be placed on file. No action taken.
Mark Rantanen submitted a cost estimate for damages that his vehicle sustained from a pot hole in the road from a water main break. Councilmember Yakos moved, seconded by Councilmember Lotter to direct Mark Rantanen to file a claim for damages with Prairie State Insurance to determine if the damages are covered by the Citys insurance. All present voting aye, motion declared carried.
VII. COMMITTEE REPORTS:
UTILITIES (LOTTER) -
Councilmember Lotter moved, seconded by Councilmember Grman to approve Heneghan & Associates Change in Scope of Services in the amount of a $25,000 Increase for Preliminary Engineering for Water Treatment Plant.
Roll Call Vote
AYES: Sloan, Grman, Schwandner, Lotter, Yakos, Brown
NAYS: None
ABSENT: Neuhaus
Motion declared carried.
Councilmember Lotter moved, seconded by Councilmember Brown to approve Heneghan & Associates Invoice #2 in the amount of $1,002.75 for Preliminary Engineering Report-WTP.
Roll Call Vote
AYES: Grman, Schwandner, Lotter, Yakos, Brown, Sloan
NAYS: None
ABSENT: Neuhaus
Motion declared carried.
Councilmember Lotter moved, seconded by Councilmember Brown to approve Heneghan & Associates Invoice #3 in the amount of $18,994.75 for IEPA Pilot Study of DAF System to pay services up to date.
Roll Call Vote
AYES: Schwandner, Lotter, Yakos, Brown, Sloan, Grman
NAYS: None
ABSENT: Neuhaus
Motion declared carried.
Councilmember Lotter moved, seconded by Councilmember Schwandner to approve Remote Access Television Services Invoice in the amount of $3,308.47 for Televised Sewer Inspections.
Roll Call Vote
AYES: Lotter, Yakos, Brown, Sloan, Grman, Schwandner
NAYS: None
ABSENT: Neuhaus
Motion declared carried.
Councilmember Lotter moved, seconded by Councilmember Brown to approve L & L Excavating Invoice in the amount of $25,838.00 (less 10%) for Installation of Main Street Water Meter Service Lines.
Roll Call Vote
AYES: Yakos, Brown, Sloan, Grman, Schwandner, Lotter
NAYS: None
ABSENT: Neuhaus
Motion declared carried.
Councilmember Lotter moved, seconded by Councilmember Schwandner to approve RL Electrical Service Invoice in the amount of $1,558.00 for Light Replacement at Water Tower.
Roll Call Vote
AYES: Brown, Sloan, Grman, Schwandner, Lotter, Yakos
NAYS: None
ABSENT: Neuhaus
Motion declared carried.
Madison Cut Line Invoice in the amount of $1,168.74 for North & Hibbard Streets was referred to Utilities Committee for recommendation.
Sewer Inspection Fee Charge for 1105 S. Maple was referred to Utilities Committee for recommendation.
Reimbursement of resident costs for sewer back up will be referred to Citys Liability Insurance.
STREET (YAKOS)
Council has determined that it would be best to roto mill Main Street and then place asphalt on 22 of the driving lane area only to accommodate motorists. The areas where the waterline will be installed will not be resurfaced until the watermain replacement project is completed. Contracts for services will be discussed in Executive Session.
FINANCE (BROWN) -
Renewal of the BlueCross BlueShield of IL Policy @ $725.51 per person/per month was referred to Finance Committee for recommendation.
Councilmember Brown moved, seconded by Councilmember Lotter to approve transfer of $30,000 as budgeted from Civic Improvement to Park & Recreation.
Roll Call Vote
AYES: Sloan, Grman, Schwandner, Lotter, Yakos, Brown
NAYS: None
ABSENT: Neuhaus
Motion declared carried.
Chairman Brown requested Executive Session to discuss Personnel.
PARK/CIVIC IMPROVEMENT (SCHWANDNER)
Councilmember Schwandner moved, seconded by Councilmember Brown to approve Milcic Plumbing Proposal in the amount of $836.00 for Duda Park Improvements.
Roll Call Vote
AYES: Yakos, Brown, Sloan, Grman, Schwandner, Lotter
NAYS: None
ABSENT: Neuhaus
Motion declared carried.
Councilmember Schwandner moved, seconded by Councilmember Brown to adopt Resolution #2008-11 approving Payment of $5,000 to DMI for Development Plans.
Roll Call Vote
AYES: Brown, Sloan, Grman, Schwandner, Lotter, Yakos
NAYS: None
ABSENT: Neuhaus
Motion declared carried.
Chairman Schwandner reported that he has received one proposal so far for the website update. He will present more information when the other proposals are received. Council concurred to hold up on the addition of the zoning map to the current website due to the additional charges that would be incurred.
PUBLIC HEALTH & SAFETY (SLOAN) -
Previous minutes were amended to clarify that the radar guns were $1,605 each. However, a better price has been obtained and the City can purchase 4 radar guns @ $680 each (total $2,720) and charged accordingly (2) DUI & (2) New Equipment.
Councilmember Sloan moved, seconded by Councilmember Schwandner to purchase 4 radar guns @ $680 each (total $2,720) with cost to be split between DUI and New Equipment.
Roll Call Vote-
AYES: Sloan, Grman, Schwandner, Lotter, Yakos, Brown
NAYS: None
ABSENT: Neuhaus
Motion declared carried.
Trash Hauling License requirements state that rates cannot be raised during the year. One hauler recently notified their customers that they will be raising their rates. Council directed Clerk Herbeck to send letters to all 5 Trash Haulers and inform them that rates cannot be raised during the year.
Harrys Trash Service has not complied with licensing requirements and will be ticketed if they are found conducting business in the City of Staunton.
The Trash Survey results are being tabulated. Currently 425 responses have been received with 57% against and 43% for franchising. Survey responses are still coming in and will be presented in a committee meeting in the near future.
Councilmember Sloan moved, seconded by Councilmember Lotter to approve Premier Pyrotechnics, Inc. Agreement for Fireworks Display on June 29, 2008.
Roll Call Vote
AYES: Grman, Schwandner, Lotter, Yakos, Brown, Sloan
NAYS: None
ABSENT: Neuhaus
Motion declared carried.
Councilmember Sloan moved, seconded by Councilmember Lotter to grant authorization to obtain bids for City-wide clean up May 16th & 17th. All present voting aye, motion declared carried.
Councilmember Sloan moved, seconded by Councilmember Lotter to authorize use of scrap metal dumpster. All present voting aye, motion declared carried.
TOURISM (GRMAN) -
Chairman Grman informed that Tourism will be sponsoring advertisement for the City Wide Yard Sales to be held on May 16th & 17th in accordance with past practice.
PUBLIC GROUNDS (NEUHAUS) -
Councilmember Grman moved, seconded by Councilmember Brown to amend previous approval to charge city hall doors in the amount of $1,883.97 (01.46.511.0 and balance to 35.61.511.0).
Roll Call Vote
AYES: Schwandner, Lotter, Yakos, Brown, Sloan, Grman
NAYS: None
ABSENT: Neuhaus
Motion declared carried.
JUDICIARY (SCHWANDNER) -
Councilmember Grman moved, seconded by Councilmember Lotter to adopt Ordinance #1431 Adding Four Way Stop at Union & Sixth Streets.
Roll Call Vote
AYES: Lotter, Yakos, Brown, Sloan, Grman, Schwandner
NAYS: None
ABSENT: Neuhaus
Motion declared carried.
Councilmember Schwandner moved, seconded by Councilmember Lotter to Waive 1st Reading of Ordinance #1454 Revised Curfew.
Roll Call Vote
AYES: Yakos, Brown, Sloan, Grman, Schwandner, Lotter
NAYS: None
ABSENT: Neuhaus
Motion declared carried.
Councilmember Schwandner moved, seconded by Councilmember Lotter to adopt Ordinance #1454 Revised Curfew.
Roll Call Vote
AYES: Brown, Sloan, Grman, Schwandner, Lotter, Yakos
NAYS: None
ABSENT: Neuhaus
Motion declared carried.
Councilmember Schwandner moved, seconded by Councilmember Brown to adopt Ordinance #1452 V.F.W. Charity Roadblock May 2nd & 3rd, 2008.
Roll Call Vote
AYES: Sloan, Grman, Schwandner, Lotter, Yakos, Brown
NAYS: None
ABSENT: Neuhaus
Motion declared carried
Ordinance #1451 - Cemetery Mowing & Maintenance Agreement Discuss in Exec Session
1st Reading Ordinance #1453 Budget & Appropriation for Fiscal Year 2008-09
VIII. UNFINISHED BUSINESS:
Councilmember Brown moved, seconded by Councilmember Schwandner to assign Job Duty of 9-1-1 Addressing to Lori Grandone, Office Manager. All present voting aye, motion declared carried.
Property owner has been mailed correspondence regarding the address conflict of 1107 E. Henry and 1107 Historic Route 66.
AmerenIP has been contacted to change night light to street light at 1112 W. Henry.
IX. NEW BUSINESS:
Request to hold Little League Opening Day Parade and Ceremony on May 17th - 10 am will be placed on next agenda.
X. EXECUTIVE SESSION:
Councilmember Brown moved, seconded by Councilmember Yakos, to go into Executive Session as requested to discuss Contracts by Craig Neuhaus and Personnel by Randy Brown.
Roll Call Vote -
AYES: Yakos, Brown, Sloan, Grman, Schwandner, Lotter
NAYS: None
ABSENT: Neuhaus
Motion declared carried.
Councilmember Brown moved, seconded by Councilmember Lotter, to return to the Regular Order of Business.
Roll Call Vote -
AYES: Sloan, Grman, Schwandner, Lotter, Yakos, Brown
NAYS: None
ABSENT: Neuhaus
Motion declared carried.
XI. MOTIONS FROM EXECUTIVE SESSION:
Councilmember Brown moved, seconded by Councilmember Schwandner to waive 1st Reading Ordinance #1451 - Cemetery Mowing & Maintenance Agreement with Mayfield Landscaping.
Roll Call Vote
AYES: Grman, Schwandner, Lotter, Yakos, Brown, Sloan
NAYS: None
ABSENT: Neuhaus
Motion declared carried
Councilmember Brown moved, seconded by Councilmember Schwandner to adopt Ordinance #1451 Cemetery Mowing & Maintenance Agreement with Mayfield Landscaping.
Roll Call Vote
AYES: Schwandner, Lotter, Yakos, Brown, Sloan, Grman
NAYS: None
ABSENT: Neuhaus
Motion declared carried
Councilmember Yakos moved, seconded by Councilmember Brown to purchase asphalt in the amount of $31, 000 for Main Street Resurfacing.
Roll Call Vote
AYES: Lotter, Yakos, Brown, Sloan, Grman, Schwandner
NAYS: None
ABSENT: Neuhaus
Motion declared carried.
Councilmember Yakos moved, seconded by Councilmember Schwandner to accept bid for patching from L & L Excavating in the amount of $19,945.
Roll Call Vote
AYES: Yakos, Brown, Sloan, Grman, Schwandner, Lotter
NAYS: None
ABSENT: Neuhaus
Motion declared carried.
Councilmember Yakos moved, seconded by Councilmember Schwandner to accept bid from Dunn Company for Roto Milling of Main Street in the amount of $19,990.
Roll Call Vote
AYES: Brown, Sloan, Grman, Schwandner, Lotter, Yakos
NAYS: None
ABSENT: Neuhaus
Motion declared carried.
Councilmember Yakos moved, seconded by Councilmember Schwandner to accept bid from DeLaurent to haul, apply and roll N-50 mix on Main Street in the amount of $19,727.50.
Roll Call Vote
AYES: Sloan, Grman, Schwandner, Lotter, Yakos, Brown
NAYS: None
ABSENT: Neuhaus
Motion declared carried.
XII. ADJOURNMENT:
With no further business to discuss, Councilmember Brown moved, seconded by Councilmember Lotter to adjourn at 9:50 P.M. All present voting aye, motion declared carried.
Prepared by:
Marilyn A. Herbeck
City Clerk
© Copyright 2005 by the City of Staunton, Illinois
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