MINUTES OF THE REGULAR MEETING OF THE STAUNTON CITY COUNCIL, HELD IN THE PUBLIC WORKS BUILDING, 920 N. EASTON, STAUNTON, ILLINOIS ON MONDAY, OCTOBER 8, 2007.
I. CALL TO ORDER:
Mayor Fred Stein called the Staunton City Council Meeting to order at 7:00 P.M. on Monday, October 8, 2007.
II. PLEDGE OF ALLEGIANCE:
Mayor Stein led the Pledge of Allegiance to the Flag.
III. ROLL CALL:
Clerk Herbeck called roll with the following persons
PRESENT: Councilmembers Bart Yakos, Randy Brown, James Sloan, Nelson Grman, Robert Schwandner and Fred Lotter. Mayor Fred Stein, City Clerk Marilyn Herbeck, City Attorney Philip Lading, Chief Robert Mertz and Public Works Director Hank Fey were noted as being present. Linda Prante joined the meeting after she was appointed as Ward III Alderman.
EXCUSED: Councilmember Craig Neuhaus
ABSENT: City Treasurer Erin Cavanaugh
Mayor Stein appointed Linda Prante as Ward III Alderperson to fill the vacancy created by Bronson Painter’s resignation. Councilmember Brown moved, seconded by Councilmember Lotter to approve Resolution #2007-38 Appointing Linda Prante as Ward III Alderman to fill Bronson Painter’s Unexpired Term. All present voting aye, motion declared carried. Linda Prante then took the Official Oath of Office as officiated by Clerk Herbeck.
IV. CONSENT AGENDA:
Councilmember Brown moved, seconded by Councilmember Schwandner to approve Consent Agenda with the following items:
Minutes
Regular Meeting – September 24, 2007
Executive Session - None
Collector’s Report
AmerenIP Municipal Utility Tax (August) $22,497.96
Hotel/Motel Tax (August) $2,123.01
Southwestern Electric Utility Tax (September) $415.33
Use Tax (June) $6,758.93
CDAP Grant Reimbursement Alaska Waterline $33,330.22
Macoupin County Taxes $132,690.00 (2nd installment)
Applications
Kim Harbison, Staunton – No position listed
Nora Knapp, Staunton – Collector
Michael Mertz, Benld - Patrolman
Claims
October 8, 2007
Business Licenses Issued
None
Roll Call Vote -
AYES: Brown, Sloan, Grman, Prante, Schwandner, Lotter, Yakos
NAYS: None
ABSENT: Neuhaus
Motion declared carried.
V. GUESTS
Councilmember Lotter moved, seconded by Councilmember Schwandner to suspend regular order of business to hear from Guests. All present voting aye, motion declared carried.
Dan Fischer of Crawford Engineering presented plans for the proposed East Main Waterline Project. He suggested that once the plans are approved by the Council that they send payment to the Railroad for Engineering review and submit EPA Permit request ASAP to get things moving.
Tracy Kelsey presented a change order for Alaska Street Watermain Replacement Project due to additional rock and roadway surface added because of water and sewer separation guidelines. The cleanup & sidewalk replacement are the only items remaining to be completed. The contractor has indicated that he would prefer to do the clean up after it rains and settling occurs. He has agreed to come back sooner in the event that areas need immediate attention.
Councilmember Brown moved, seconded by Councilmember Schwandner to return to the regular order of business. All present voting aye, motion declared carried.
VI. CORRESPONDENCE:
Councilmember Brown moved, seconded by Councilmember Lotter to accept resignation from Janet Hall. All present voting aye, motion declared carried. Mayor Stein thanked Janet for her years of service as an employee.
Councilmember Schwandner moved, seconded by Councilmember Brown to accept resignation from Ray Duda from the City Cemetery Board. All present voting aye, motion declared carried. Mayor Stein thanked him for serving as a volunteer.
VII. COMMITTEE REPORTS:
UTILITIES (LOTTER) -
Councilmember Lotter moved, seconded by Councilmember Brown to approve Heneghan Change Order #3 in the amount of $22,155.00 for Alaska Street Watermain Proj.
Roll Call Vote -
AYES: Sloan, Grman, Prante, Schwandner, Lotter, Yakos, Brown
NAYS: None
ABSENT: Neuhaus
Motion declared carried.
Councilmember Lotter moved, seconded by Councilmember Schwandner to approve Haier Plumbing Pay Request #3 in the amount of $25,366.50 for Alaska Street Watermain Replacement Project.
Roll Call Vote -
AYES: Grman, Prante, Schwandner, Lotter, Yakos, Brown, Sloan
NAYS: None
ABSENT: Neuhaus
Motion declared carried
No action was taken to approve Heneghan’s Request to Change Scope of Engineering Services in the amount of $21,124.85 for Emerald Glen Project. Attorney Lading was directed to verify that Emerald Glen does not want to extend the road with the remaining CDAP funds.
Councilmember Lotter moved, seconded by Councilmember Brown to approve request for 6 Month Extension for Emerald Glen Project and authorize Mayor to sign appropriate documents.
Roll Call Vote -
AYES: Prante, Schwandner, Lotter, Yakos, Brown, Sloan, Grman
NAYS: None
ABSENT: Neuhaus
Motion declared carried.
Councilmember Lotter moved, seconded by Councilmember Schwandner to authorize payment of Heneghan Invoice in the amount of $2,360.00 for CDAP Grant Administration.
Roll Call Vote -
AYES: Schwandner, Lotter, Yakos, Brown, Sloan, Grman, Prante
NAYS: None
ABSENT: Neuhaus
Motion declared carried.
A request to extend water on North Union Street was discussed at a recent Utility Committee Meeting. Residents requested the City to build the water line and bill them on their water bill until it is paid off. Attorney Lading will investigate what options the City could offer. Shari Albrecht will be the contact person for the residents.
Councilmember Lotter moved, seconded by Councilmember Schwandner to approve solicitation of bids from plumbers for meter replacements. All present voting aye, motion declared carried.
Fire Hydrant Flushing is scheduled to begin October 15 and may cause decreased water pressure and discolored water.
STREET (YAKOS) –
Councilmember Yakos moved, seconded by Councilmember Lotter to authorize solicitation of bids for 2007 Sidewalk Program. All present voting aye, motion declared carried.
Hank Fey called and left messages for residents on South Hackman Street regarding the City obtaining easements for the construction and placement of new sidewalks to the new ALCO Store. Fey informed that he has not had any response from residents.
FINANCE (BROWN) -
Chairman Brown informed that it is necessary to have an Unemployment Resolution drafted. Attorney Lading will prepare the Resolution.
It has been brought to the attention of the Finance Committee by Lori Grandone that the City Clerk no longer qualifies to participate in IMRF under the 1,000 hour rule. Attorney will review.
PARK/CIVIC IMPROVEMENT (SCHWANDNER) –
Chairman Schwandner reported that the new Playground Equipment will be installed on October 20th and volunteers are needed. The City has paid for (1) day of supervision for the installation.
PUBLIC HEALTH & SAFETY (SLOAN) -
Bronson Painter request to waive probationary pay was reviewed by Committee and will be discussed further in Executive Session.
Request Executive Session to discuss Personnel Grievance
Councilmember Sloan moved, seconded by Councilmember Lotter to hire Frank Leffler as Police Officer. All present voting aye, motion declared carried.
Councilmember Sloan moved, seconded by Councilmember Lotter to authorize purchase of Video Surveillance Equipment for approximate cost of $1,200.
Roll Call Vote -
AYES: Lotter, Yakos, Brown, Sloan, Grman, Prante, Schwandner
NAYS: None
ABSENT: Neuhaus
Motion declared carried.
Councilmember Sloan moved, seconded by Councilmember Grman to authorize Chief Mertz to submit grant application for Video Equipment with 25% cost to City (approx. $4,000). All present voting aye, motion declared carried.
Chairman Sloan reminded Residents of the upcoming City Wide Clean-Up on Friday, October 12th & Saturday, October 13th.
TOURISM (GRMAN) -
No report.
PUBLIC GROUNDS (NEUHAUS) -
No report.
JUDICIARY (PAINTER) -
Councilmember Prante moved, seconded by Councilmember Brown to waive 1st Reading – Ordinance #1439 Changing City Hall Office Hours.
Roll Call Vote -
AYES: Yakos, Brown, Sloan, Grman, Prante, Schwandner, Lotter
NAYS: None
ABSENT: Neuhaus
Motion declared carried.
Councilmember Prante moved, seconded by Councilmember Brown to adopt Ordinance #1439 Changing City Hall Office Hours.
Roll Call Vote -
AYES: Brown, Sloan, Grman, Prante, Schwandner, Lotter, Yakos
NAYS: None
ABSENT: Neuhaus
Motion declared carried.
1st Reading – Ordinance #1440 Adopt-A-Pet Roadblock – November 3, 2007
Councilmember Prante moved, seconded by Councilmember Lotter to Waive 1st Reading Ordinance #1441 Demaris Rezoning from C-1 to R-1.
Roll Call Vote -
AYES: Sloan, Grman, Prante, Schwandner, Lotter, Yakos, Brown
NAYS: None
ABSENT: Neuhaus
Motion declared carried.
Councilmember Prante moved, seconded by Councilmember Lotter to adopt Ordinance #1441 Demaris Rezoning from C-1 to R-1.
Roll Call Vote -
AYES: Yakos, Brown, Sloan, Grman, Prante, Schwandner, Lotter
NAYS: None
ABSENT: Neuhaus
Motion declared carried.
Councilmember Prante moved, seconded by Councilmember Lotter to Waive 1st Reading Ordinance #1442 Brackman Rezoning from R-1 to C-1.
Roll Call Vote -
AYES: Brown, Sloan, Grman, Prante, Schwandner, Lotter, Yakos
NAYS: None
ABSENT: Neuhaus
Motion declared carried.
Councilmember Prante moved, seconded by Councilmember Brown to adopt Ordinance #1442 Brackman Rezoning from R-1 to C-1.
Roll Call Vote -
AYES: Sloan, Grman, Prante, Schwandner, Lotter, Yakos, Brown
NAYS: None
ABSENT: Neuhaus
Motion declared carried.
Councilmember Prante moved, seconded by Councilmember Lotter to adopt Resolution #2007-31 Establishing Trick or Treat Dates and Times. All present voting aye, motion declared carried.
Councilmember Prante moved, seconded by Councilmember Lotter to adopt Resolution #2007-32 Declaring Vacancy in Ward III Alderman Position. All present voting aye, motion declared carried.
Councilmember Prante moved, seconded by Councilmember Lotter to adopt Resolution #2007-33 Approval of Annual Audit. All present voting aye, motion declared carried.
Councilmember Prante moved, seconded by Councilmember Brown to approve Resolution #2007-34 Approval of Annual Treasurer’s Report. All present voting aye, motion declared carried.
Councilmember Prante moved, seconded by Councilmember Lotter to approve Resolution #2007-35 Approval of Engineering Agreement with Crawford & Associates for East Main Street Water Main Extension. All present voting aye, motion declared carried.
Councilmember Prante moved, seconded by Councilmember Brown to approve Resolution #2007-36 Appointment of Bernie Hannig to Zoning Board. All present voting aye, motion declared carried.
Councilmember Prante moved, seconded by Councilmember Yakos to approve Resolution #2007-37 Appointment of Mark Grandone to Zoning Board. All present voting aye, motion declared carried.
Resolution #2007-38 Appointment of Linda Prante as Ward III Alderperson
(Action was taken on this Resolution at the beginning of the meeting.)
VIII. UNFINISHED BUSINESS:
No business presented for discussion.
IX. NEW BUSINESS:
Councilmember Grman reported that he has been in attendance at recent Economic Development Meetings to discuss Local, County and State Economic Development Infrastructure and Growth Improvements. Congressman Phil Hare has indicated that he would like to send his economic development representative Andy Rowe to the October 22nd City Council Meeting to discuss Staunton‘s needs. Economic Development Committee Members Don Boeckenstedt and Brian Ury will also be attending the meeting. Councilmember Grman suggested that the City have a list of needs prepared and requested Clerk Herbeck to place the guests on the October 22nd Council Meeting Agenda.
X. EXECUTIVE SESSION:
Councilmember Brown moved, seconded by Councilmember Yakos, to go into Executive Session to discuss Personnel & Litigation.
Roll Call Vote -
AYES: Grman, Prante, Schwandner, Lotter, Yakos, Brown, Sloan
NAYS: None
ABSENT: Neuhaus
Motion declared carried.
Councilmember Brown moved, seconded by Councilmember Yakos, to return to the Regular Order of Business.
Roll Call Vote -
AYES: Schwandner, Lotter, Yakos, Brown, Sloan, Grman, Prante
NAYS: None
ABSENT: Neuhaus
Motion declared carried.
XI. MOTIONS FROM EXECUTIVE SESSION:
No motions were made.
XII. ADJOURNMENT:
With no further business to discuss, Councilmember Lotter moved, seconded by Councilmember Brown to adjourn at 8:55 P.M. All present voting aye, motion declared carried.
Prepared by:
Marilyn A. Herbeck
City Clerk
© Copyright 2005 by the City of Staunton, Illinois
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